Notice of period for the exercise of public rights and other information 2018/19

In essence, the Parish Council is required to allow residents of the parish the opportunity to examine various documents that relate to the financial transactions that the Parish Council has conducted in the previous financial year (2018/19).

The ‘Notice for the period of the exercise of public rights’ set out the dates during which a resident of the parish can exercise this right (17th June till 26th July) and who they should contact should they wish to do so. It also sets out your rights as a resident of the parish in respect of this process.

The ‘Certificate of Exemption’ has to be submitted to the external auditor (PKF Littlejohn), to seek exemption from an external audit. We can do this as in the last financial year neither our gross income or expenditure exceeded £25,000.

However, the Parish Council has been subject to an internal audit conducted by an independent auditor and their ‘Annual Internal Audit Report 2018/19’ is attached.

Also attached is Section 1 of the Annual Governance Statement for 2018/19 and Section 2 the Accounting Statements 2018/19. Both of the documents form part of the Annual Governance and Accountability Return 2018/19 Part 2, which is a suite of documents all Councils are required to complete at the end of each financial year. Please note that the value of assets as listed on this document is incorrect due to an error in calculating the total value. The amended amount is £58,723, not £58,039 as shown on the document.

The final document attached is the ‘Analysis of variance, bank reconciliation and asset register for 2018/19. These documents set out any significant difference between the income and expenditure between the financial years of 2017/18 and 2018/19 and why that difference has occurred, as well as a reconciliation of all bank accounts held by the Parish Council for the last financial year and a list of assets held by the Parish Council and their value.